Annex L to

BGNSI 12.10

Dated 15 May 19

Head of Veteran Services

British Gurkhas Pokhara

BFPO 4

Telephone: 061 567280

Email: BGN-RecordsOfficeGroupMailbox@mod.gov.uk

USE OF PERSONAL DATA – CONSENT FORM

References:

Data Protection Act 2018.

General Data Protections Regulations.

BGNSI 3.07.

1.	Your privacy is important to us and we want to communicate with our wider partners shown in paragraph 2 below in a way that has your consent, and which is in line with UK law on data protection. As a result of a change in UK law, we now need your consent as to how and why we contact you.

2.	As Data Controller and Processer, the Records Office will adhere to and comply with the regulations contained at References A – C above at all times. Please note that the Records Office is policy compliant and will protect the right to privacy of an individual with respect to the processing of personal data. The office will ensure that disclosed information are adequate, relevant and fit for purpose only. The office will not disclose personal data to external bodies unless otherwise consent is provided by the pensioner or head of family.

3.	I, Army Number:	ENTER A/NO	Rank:	SELECT RANK
Name:	enter name

Name of widow(if applicable)	enter name

Hereby allow Records Office, Pokhara to share my personal information to any of the following wider organisations if queries are received from them with regards to my/our application. Please tick the boxes accordingly.

GWT(N)	☐	GWAC, UK	☐
UKVI	☐	RAN	☐
Nepal Government Authorities	☐	Hong Kong Immigration	☐
Pension Office Nepal & UK	☐	Gurkha Settlement Office	☐

4. Please fill in the contact details you want us to use when communicating with you:

Village/House No:	ENTER VILLAGE	Ward No/Street:	WARD/STREET
GP/NP/Town:	ENTER GP/NP/TOWN	Post Office/Code:	POST OFFICE
Dist/County:	ENTER DIST/COUNTY	Province/State:	ENTER PROVINCE/STATE
Tel:	ENTER TEL	Email:	ENTER EMAIL

By signing this form you are confirming that you are consenting to Records Office holding and processing your personal data for the following purposes (please tick the boxes where you grant consent):

I also consent to Records Office contacting me by ☐ post ☐ phone ☐ email.

☐ To keep me informed of news, events, activities and services of Records Office (note you can unsubscribe from any time);

☐ To use my photograph for internal/external communications.

Signed: ___________________	Dated: 16 Jan 24

Notes:

You can grant consent to all the purposes; one of the purposes or none of the purposes. Where you do not grant consent we will not be able to process your personal data except in certain limited situations, such as where required to do so by law or to protect members of the public from serious harm.

You can withdraw or change your consent at any time by contacting the Records Office in writing through letter or email BGN-BGP-RecordOffice@mod.uk. Please note that all future processing of your personal data will cease once you have withdrawn consent, other than where this is required by law, but this will not affect any personal data that has already been processed prior to this point.